AI automation for mid-size law firms
Less admin. More law.
VWM.AI builds AI automation for mid-size law firms — process-first, wrapped in interfaces attorneys actually open, and implemented by a team that has spent twenty years making complex systems work for people.
40%
Less time on admin
2×
Faster client intake
98%
Time-capture accuracy
Day 1
Visible ROI
Every manual day is a day of unnecessary cost.
Firms of 30–100 attorneys sit in a specific gap: too large to run on manual workflows, too lean for BigLaw's in-house technology teams. The losses hide in plain sight.
Attorneys doing admin
Your highest-value people spend hours on drafting boilerplate, intake forms, status updates and coordination — work that automates at a fraction of the cost.
Systems that don't talk
Practice management, billing, documents and CRM each hold their own copy of the truth. Staff re-enter data between them, and errors ride along.
AI without a guide
Confidentiality risk, hallucinated citations, disrupted workflows — the fear is rational. Implementing AI without a process is genuinely risky.
Tools that get abandoned
Generic AI is sold with an impressive demo, then left behind: no training, no customization, no interface built for how attorneys work.
Five workflows we automate.
So your attorneys keep the judgment and lose the paperwork.
Document drafting & review
First drafts of contracts, motions and client communications, drawn from your templates and matter data. Attorneys edit and approve; AI flags missing clauses on the way back.
Intelligent client intake
Forms that qualify leads, collect everything the matter needs, run conflict checks and route to the right attorney automatically. New matters open in hours, not days.
Billing & time-entry automation
AI reconstructs the billable day from calendar, email and documents, then suggests entries your attorneys only confirm. Write-offs and Friday-night timesheet archaeology go away.
Systems integration & data flow
Practice management, document management, billing, CRM and email — finally talking. Data is entered once and flows everywhere it's needed; the re-keying and the errors stop.
Custom dashboards & reporting
Live visibility into matters, billing, capacity and firm performance — shaped around how your managing partners actually decide, not a vendor's template.
No leap of faith. Three phases, each with a deliverable.
01Weeks 1–2
Discovery & process audit
We sit with attorneys, paralegals and operations staff and map how work actually moves through the firm — then rank the automation opportunities by billable hours returned.
02Weeks 3–8
Design & build
We configure the right AI tools for your practice areas and design custom interfaces around how your team already works. Built for adoption, not abandonment.
03Ongoing
Deploy, train & optimize
A managed, phased rollout with training for every role — then monthly optimization, because automation that isn't tended drifts from your needs.
Interfaces attorneys actually open.
Every workflow above ships as a real interface, selected for your practice mix and designed in your brand — not shipped from a template. Here's what your partners actually see.
Unbilled admin
128 h
−41% this quarter
Intake to matter
2.1 h
was 2 days
Time capture
98%
+9 pts since rollout
Hours reclaimed, by week
What firms tell us after rollout.
Intake used to take two days and three people. It now takes two hours and largely runs itself — the ROI was visible in the first month.
45-attorney family & business law firm
Our attorneys actually open it. That's the whole difference — the last two tools we bought were abandoned inside a quarter.
60-attorney litigation firm
Time capture went from a Friday-night chore to something that just happens. Realization is up nine points and nobody is doing timesheet archaeology anymore.
80-attorney regional firm
The AI division of Van West Media.
Twenty years of ERP and systems implementation, a creative team that designs interfaces people keep, and modern AI tooling — combined in one process-first engagement. We don't install software; we redesign how work moves. vwm.com
Which of the five would return the most hours at your firm?
That's the question a discovery call answers. Thirty minutes, one area of your practice mapped, and a concrete recommendation — no pitch deck, no obligation.